Revised 10/20/2026
INDEPENDENT COLLECTOR CONTRACTOR AGREEMENT
AGREEMENT
This Independent Collector Contractor Agreement (“Agreement”) is between Readi Collect, LLC, a Delaware limited liability company (“Company” or “Readi Collect”), and the independent collector or collector business accepting this Agreement (“Contractor”). Company’s stated principal office is 1209 Orange Street, Wilmington, New Castle County, Delaware 19801. Contractor accepts this Agreement electronically through the Readi Collect portal by selecting “Agree and Approve” or equivalent. The portal shall retain the accepted version and the acceptance date/time and available identifying audit information.
1. Services and compensation
Contractor shall perform the specimen collection and related services described in Attachment 1 as assigned by Company from time to time. The services shall be performed personally by the individual executing this Contractor, unless otherwise agreed to by the Parties in writing. Compensation, approved rates, service definitions, invoice review, and payment terms are set out in Attachment 2 and the Contractor’s approved fee schedule is set in the in the Readi Collect portal.
2. Term and termination
This Agreement shall commence as of the date last signed and shall continue in full force and effect until terminated by either party in accordance with this Section 2. Either party may terminate this Agreement without cause on 30 days’ written notice. Either party may terminate for cause by written notice, effective immediately. Cause includes a breach of the terms of this Agreement, failure to perform required services professionally, timely, and substantially free of errors; an unlawful act; or Company’s failure to meet its payment obligations. Company may immediately suspend Contractor’s assignments or system access where reasonably necessary to address a privacy, security, safety, credential, insurance, or compliance risk. Termination does not eliminate obligations that, by their nature, are intended to survive termination of this Agreement.
3. Independent contractor relationship
Contractor is an independent contractor, not Company’s employee, partner, joint venturer, or agent, and has no authority to bind or make commitments for Company. Subject to required results, applicable laws and regulations, client protocols, and service requirements, Contractor controls the means and methods of performing services. Contractor is responsible for its own acts and omissions and those of its employees, agents, and approved subcontractors. Contractor is responsible for applicable federal, state, and local taxes and filings. Company will issue Form 1099-NEC when required by law and will not withhold employment taxes or provide employee benefits. Company shall not be obligated to make any payments to Contractor while the receipt of a valid W9 is pending.
4. Insurance and personnel
Contractor shall maintain the insurance required by this Agreement and Attachment 5, and workers’ compensation coverage where required by law, and legally required commercial automobile insurance. Contractor shall provide proof of coverage upon request and ensure that anyone performing services on its behalf has Company approval, required credentials, and coverage as applicable. Contractor shall maintain all required licenses and certifications and keep coverage current and provide them upon request by Company to info@ReadiCollect.com.
5. Company responsibilities
Company will provide service requests, locations, and times through the Readi Collect portal and app (“App”), and may also communicate by email, text, or phone. Company will provide available information needed for specimen shipment and documentation and will supply required client forms when requested in a reasonable amount of time. If forms are unavailable at the site, Contractor shall follow Company instructions and applicable client and regulatory requirements; Contractor must not alter a regulated DOT form in a way that compromises its validity. Company may monitor service quality, regulatory compliance, and client requirements without intending to control Contractor’s lawful means and methods. Company may engage other contractors on terms it determines.
6. Contractor responsibilities and client restrictions
Contractor shall comply with Attachment 1, applicable federal, state, and local law, DOT requirements when applicable, client policies, and Company instructions relating to service results and compliance. Contractor shall promptly report direct service requests received from a Company client and direct the client to the Readi Collect App or portal. During this Agreement and for 12 months after termination, Contractor shall not solicit or accept work directly from a Readi Collect client in connection with services introduced or arranged through Company, to the extent permitted by applicable law. Any exception must be in a written agreement acknowledged by the parties.
7. Confidentiality, privacy, and security
Contractor shall protect Company proprietary information, client information, collection records, test results, forms, photographs, specimen identifiers, and other confidential information from unauthorized access, use, or disclosure. These duties continue after termination for as long as the information remains confidential or protected by law. Where Contractor creates, receives, maintains, or transmits protected health information (“PHI”) in a relationship subject to HIPAA, Attachment 6 applies and controls over any conflicting provision concerning PHI, privacy, or security.
8. Indemnification
To the extent permitted by law, Contractor shall indemnify and hold Company harmless from third-party claims, losses, liabilities, costs, and reasonable attorneys’ fees arising from Contractor’s or its personnel’s negligent acts or omissions, willful misconduct, material breach of this Agreement, violation of law, or employment-related claims involving Contractor’s personnel, including wage or overtime claims. Any allocation of privacy/security incident costs is subject to Attachment 6 and applicable law. This provision does not expand either party’s liability beyond what applicable law permits.
9. Non-exclusivity; Disclaimer
Except for the client restriction in Section 6, Contractor may provide similar services to third parties. Executing this agreement or creating a profile on the portal or App is not a guarantee of any level of services or revenue being generated for Contractor. The portal and App are provide as-is.
10. Changes, entire agreement, severability
Changes must be made by a written amendment executed by both parties, including through the portal where the record identifies the accepted version and acceptance. This Agreement and its attachments are the entire agreement concerning its subject matter and supersede prior understandings on that subject. If a provision is unenforceable, the remaining provisions remain in effect, and the provision shall be limited only to the extent legally permitted to make it enforceable.
11 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict-of-laws principles. Each Party irrevocably submits to the exclusive jurisdiction of the state and federal courts located in the State of Delaware for any action, suit, or proceeding arising out of or relating to this Agreement and waives any objection to such jurisdiction or venue, including any objection based on forum non conveniency. Notwithstanding the foregoing, either Party may seek temporary, preliminary, or other injunctive relief in any court of competent jurisdiction to protect its confidential information or intellectual property rights.
ACCEPTANCE
Electronic acknowledgement through the Readi Collect portal constitutes acceptance of this Agreement and all applicable attachments. The portal should retain the version accepted, date/time, and available audit information.
ATTACHMENT 1
DESCRIPTION OF SERVICES AND OPERATIONAL REQUIREMENTS
Contractor shall provide the following services for Company’s clients, as assigned:
1. Perform on-site hair, oral, urine, blood, and/or alcohol specimen collections at designated sites.
2. Services are performed by Contractor or by direct employees. If Contractor intends on using agents or subcontractors Company must vet and approve all prospective collectors and receive applicable proof of certification, licensing, and insurance.
3. Maintain accurate availability in the portal and App. When marked “Available,” respond promptly to service alerts.
4. Use the Readi Collect portal and App on an approved smartphone or other acceptable device; follow the workflow and assigned collection instructions.
5. Ship specimens to the Company-designated laboratory using the assigned courier and record the shipping method or waybill in the App.
6. Complete applicable Custody and Control Forms (CCFs), Alcohol Testing Forms (ATFs), checklists, reports, and client documentation in accordance with DOT regulations when applicable and the client’s policy. Upload the required CCF page, BAT/ATF forms, reports, and applicable images to the App during or immediately after the collection and, where feasible, before leaving the site.
7. Retain collection-related documents only as required by applicable law, client instructions, or Company policy. Any routine retention of copies must be consistent with Attachment 6 and secure handling requirements; the former general 90-day copy recommendation does not authorize retention of PHI beyond what is permitted.
8. Comply with all applicable government requirements for specimen collection and drug/alcohol testing.
9. Maintain required licenses, certifications, and credentials; upload current copies to the App/portal or send updates to info@ReadiCollect.com.
10. For evidential breath-testing devices (EBTs) used for Company services, perform accuracy checks at the frequency required by the applicable quality assurance plan (QAP), submit documentation to paperwork@ReadiCollect.com, and calibrate devices as required by the manufacturer’s QAP.
11. A material collection error or “fatal flaw” may be reviewed and may result in recollection or reduced payment, subject to applicable law, client requirements, and Company review.
12. Send invoices or invoice questions to accounting@ReadiCollect.com. Review the service report in the portal and approve it or submit corrections within three business days.
13. Immediately notify Company of any collection request received directly from a client and direct the client to use the Readi Collect App or portal at readicollect.com.
HIPAA Handling Reminder
When PHI is involved, Contractor shall use only approved systems and secure transmission methods; shall not place PHI in personal email, unauthorized messaging, or cloud services; and shall report suspected privacy/security incidents as required by Attachment 6.
ATTACHMENT 2
COMPENSATION SCHEDULE
This Attachment is effective upon the Contractor’s acceptance of the Agreement and sets the terms for payment for services.
14. Contractor must register in the Readi Collect portal and use the App to record services and completion times before any payment is made.
15. A “service” is a collection event resulting in at least one completed collection, one CCF and/or ATF and when required an associated specimen sent or delivered to the laboratory, with an indication of shipping method; lab courier drop off location, or if shipping, directly to the lab a waybill or receiving-agent signature recorded.
16. Contractor shall enter proposed service rates during registration. Rates must be approved by Company before Contractor is activated in the network. Company’s approval or written pricing adjustment is recorded in the portal; rates not acknowledged as approved are automatically unapproved until so acknowledged.
17. Time is noted from acceptance of the service request in the portal or App until all checklist items are complete and “Collection Complete” is selected. Contractor must select “Collection Complete” while still in the general vicinity of the collection site and only after all forms, images and if available results are uploaded to the APP/Portal.
18. App records and Contractor invoices will be reviewed for accuracy. Company will notify Contractor of discrepancies within 10 business days when practicable. Contractor shall promptly address disputed items. Ultimate resolution of discrepancies is to be determined by Company in its reasonable discretion.
19. Company shall pay approved invoices within 30 days of the end of the month in which the related service occurred or after receipt of invoice, whichever occurs later. Invoicing communications may be sent to accounting@ReadiCollect.com and/or info@readicollect.com.
Approved Contractor rates: as entered buy Contractor and recorded in the Readi Collect portal and incorporated into this Attachment.
ATTACHMENT 3
EQUAL OPPORTUNITY AND CIVIL RIGHTS REQUIREMENTS
Readi Collect does not discriminate against employees, applicants, or subcontractors on the basis of race, color, creed, national origin, sex, age, or disability. Contractor shall comply with applicable federal, state, and local nondiscrimination and equal employment opportunity laws and regulations and shall flow down applicable requirements to subcontractors.
To the extent applicable to the services or an underlying federally assisted project, Contractor agrees to comply with the applicable requirements of:
· Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d et seq.).
· Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000e et seq.), and applicable U.S. Department of Labor regulations, including 41 C.F.R. Parts 60 et seq., where applicable.
· Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.) and Age Discrimination in Employment Act (29 U.S.C. § 621 et seq.), as applicable.
· Americans with Disabilities Act, including Title I employment provisions (42 U.S.C. § 12112) and applicable implementing regulations, including 29 C.F.R. Part 1630.
· Applicable federal transit requirements, including 49 U.S.C. § 5332, and implementing requirements of the Federal Transit Administration (FTA), where applicable.
Contractor shall take applicable affirmative steps required by law to ensure equal employment opportunity in recruitment, hiring, promotion, transfer, compensation, training, layoff, and termination. Contractor shall include applicable nondiscrimination requirements in subcontracts where legally required, including federally assisted subcontracts.
ATTACHMENT 4
WORKERS’ COMPENSATION CERTIFICATION
Contractor shall select or certify the applicable statement during registration:
· Contractor or Contractor’s company maintains workers’ compensation insurance for employees performing services for Readi Collect that meets the requirements of applicable state law.
· Contractor has no employees for whom workers’ compensation coverage is required under applicable state law. If Contractor later hires personnel for whom coverage is required, Contractor will obtain and maintain the required coverage.
To the extent permitted by law, Contractor shall reimburse Readi Collect for costs or losses resulting from Contractor’s failure to maintain legally required workers’ compensation coverage.
ATTACHMENT 5
PROFESSIONAL LIABILITY INSURANCE
Contractor shall maintain professional liability/errors and omissions insurance with limits of at least $1,000,000 per occurrence and $3,000,000 aggregate during the Agreement term. If a specific state or locality has lower dollar requirements, please contact us at info@readicollect.com and we will make adjustments on a case-by-case basis. Coverage must include acts performed on behalf of Readi Collect and name Company as an additional insured. Higher coverage limits may be required to access certain end clients of Company.
Readi Collect may revise minimum coverage requirements on 30 days’ written notice. Contractor shall provide a current certificate of insurance upon request, and upon renewal. Contractor shall notify Company within two (2) days of any lapse in coverage. Certificates and notices of cancellation or material change shall be sent to info@readicollect.com. Failure to maintain required coverage may result in immediate suspension or termination from the Readi Collect network.
Contractor is responsible for maintaining its own coverage and handling claims against it. Readi Collect does not promise to provide Contractor legal counsel or insurance defense for claims arising from Contractor’s acts or omissions. Contractor should confirm with its broker whether its policy covers privacy incidents and data breaches; any separate cyber/privacy coverage requirement must be specified in writing.
ATTACHMENT 6
HIPAA, PRIVACY, SECURITY, AND BUSINESS ASSOCIATE ADDENDUM
This Addendum supplements the Agreement and applies whenever Contractor creates, receives, maintains, or transmits Protected Health Information (PHI) on behalf of Readi Collect or a client in circumstances subject to HIPAA. “PHI,” “electronic PHI” or “ePHI,” “breach,” and “security incident” have the meanings assigned by applicable law. The parties shall comply with HIPAA requirements applicable to their respective roles. The parties shall document whether Contractor acts as a business associate or subcontractor of a business associate for the relevant services. This Addendum does not replace a separate BAA required between Readi Collect and a client. Company shall be the Covered Entity, and Contractor the Business Associate, as those terms are defined under the Health Insurance Portability and Accountability Act of 1996, as amended, including the HITECH Act and implementing regulations (collectively, “HIPAA”).
1. Permitted uses and disclosures
Contractor may use or disclose PHI only as necessary to perform authorized services, as expressly permitted by this Addendum, or as required by law. Contractor shall not sell PHI or use it for personal purposes, marketing, or any unauthorized purpose; disclose it to unauthorized persons; or use or disclose it in a manner prohibited by applicable law. Contractor shall limit use, disclosure, and access to what is necessary, subject to applicable HIPAA requirements and exceptions.
2. Safeguards
Contractor shall implement appropriate administrative, physical, and technical safeguards and comply with applicable HIPAA Security Rule requirements for ePHI. Contractor shall:
· Access PHI only through authorized systems, applications, accounts, and devices, and protect credentials with appropriate access controls.
· Use appropriate device security and encryption where required or appropriate.
· Transmit forms, test results, photographs, collection records, and other PHI only through Company-approved secure methods.
· Not store PHI in personal email, unauthorized cloud storage, unapproved messaging applications, or other unauthorized locations.
· Not photograph, copy, download, or retain PHI except as authorized and necessary for services or required by law.
3. Incident reporting and cooperation
Contractor shall notify Readi Collect of any suspected or confirmed impermissible use or disclosure of PHI, breach of unsecured PHI, or security incident without unreasonable delay and no later than 24 hours after discovery. Contractor shall provide known relevant facts, preserve relevant evidence, cooperate in investigation and mitigation, and assist Readi Collect and affected clients with applicable documentation and notification obligations. Contractor shall not notify affected individuals, regulators, or media on Readi Collect’s behalf unless authorized or required by law.
4. Personnel and subcontractors
Contractor shall ensure that employees, approved agents, and subcontractors authorized to access PHI are subject to appropriate confidentiality, privacy, security, and training requirements. Before allowing a subcontractor to create, receive, maintain, or transmit PHI on Readi Collect’s behalf in circumstances subject to HIPAA, Contractor shall enter into a written agreement imposing the applicable restrictions, conditions, and safeguards required by HIPAA. Contractor remains responsible for its obligations and for personnel/subcontractor acts and omissions to the extent provided by applicable law and contract.
5. Individual rights and regulatory access
Contractor shall make PHI available to Company as reasonably necessary to fulfill Company's obligations regarding individual access, amendment, and accounting of disclosures under 45 C.F.R. §§ 164.524, 164.526, and 164.528. Contractor shall complete amendments directed by Company within fifteen (15) business days, provide requested accounting information within ten (10) business days, and forward individual requests for access, amendment, or accounting to Company within ten (10) business days. Company shall retain responsibility for determining and responding to individual requests.
6. Return, destruction, and retention
Upon termination of the Agreement or as otherwise requested by Company, Contractor shall return or securely destroy PHI received, created, maintained, or held on behalf of Readi Collect or its client, where feasible, and shall not retain copies except as permitted or required by law. If return or destruction is infeasible or retention is legally required, Contractor shall continue to protect the PHI and limit use and disclosure to the purposes permitting retention.
7. Suspension, termination, mitigation, and survival
Readi Collect may immediately suspend Contractor’s access to systems, assignments, or PHI when reasonably necessary to address a suspected privacy or security risk. Readi Collect may terminate the Agreement for a material violation of this Addendum, subject to applicable law and required process. The parties shall cooperate to mitigate harmful effects of a violation and protect affected PHI. Privacy, security, confidentiality, and PHI-retention duties survive termination for as long as Contractor retains PHI or applicable law requires. This Addendum controls over conflicting Agreement provisions concerning PHI, privacy, or security.
ACCEPTANCE
Electronic acknowledgement through the Readi Collect portal constitutes acceptance of this Agreement and all applicable attachments. The portal will retain the version accepted, date/time, and available audit information.
This agreement is provided and authorized by:
Walter Ford
President
Readi Collect LLC
Revision date 10-20-2026